LEHIGH UNIVERSITY CREDIT CARD POLICIES

Procurement Card (PCard)

The Lehigh University Procurement Card (PCard) provides convenient means to purchase goods and services and, at the same time, reduces paperwork, processing time and the costs associated with initiating and paying for those purchases. The PCard is designed to handle low dollar purchases and purchases for work related needs (office supplies, special event supplies, etc.) The PCard is not an all-purpose card; certain transactions such as travel and entertainment are prohibited. There is a single transaction limit of $2000 and certain transactions are blocked according to how a vendor is categorized. PCard statements must be forwarded to Accounts Payable, along with the reason for the purchase and a receipt, and the statement will be paid by the university. Users do not need to request reimbursement from the university for these purchases.

For a complete description of the policy, see http://www.lehigh.edu/~inpur/policy.html

Corporate Visa Card

Full time Lehigh employees can apply for a JP Morgan Chase Visa Card under the Lehigh University corporate card program. The Lehigh Corporate Charge Card is provided as a tool for charging business travel expenses, such as meals, hotels, and rentals cars, but may also be used for other University expenses that are not allowed under the PCard program. The goals of the Corporate card program are to provide a source of credit to university travelers, convenient access to cash, and reduction in the need for out-of-pocket expenses. The card should be limited to official Lehigh business expenses. There is no annual fee, no points earned, and interest rates are competitive. Late fees or penalties incurred on the Corporate Card are not reimbursable, and card activity affects the personal cardholder’s credit rating. It is the cardholder’s responsibility to review his/her monthly statement to ensure that charges are legitimate. Users must ask for reimbursement via the travel reimbursement expense process, as outlined in the Travel and Entertainment expense policy found on the Controller’s web site at http://www.lehigh.edu/~inctr/documents/TravelPolicyStmt2005_2.pdf

It is highly recommended that any employee traveling on Lehigh business, as well as employees with a Procurement card, consider applying for a Corporate card. Purchases are not “blocked” under the Corporate card program, so the card can be a good back up if the PCard cannot be used. The Corporate card can be used for employee travel expenses without “mixing” Lehigh business expenses on personal credit cards.

To apply for a Corporate card, please go to http://www.lehigh.edu/~infinsv/corporate_card.htm